Immediate Supervisor: V.P. for Academic Affairs and Dean of the Faculty
Jobs Supervised: May supervise student workers
FLSA Status: Temporary, Non-Exempt
Date Updated: July 5, 2017
Summary: This temporary position provides administrative support for the Dean and Associate Dean, and is responsible for the overall coordination of the Dean’s Office.
Essential Duties and Responsibilities:
- Manage the dean’s calendars, office calendars, and the academic calendar
- Coordinate Dean’s Office travel
- Coordinate special events/receptions sponsored by the Dean’s Office
- Prepares routine correspondence
- Provides logistical support for all activities of the Dean’s Office
- Prepares meeting packet and coordinates agenda materials for Faculty Meetings and Academic Affairs’ meetings
- Coordinates hiring and payroll process for adjunct faculty, teaching assistants
- Provides logistical support for faculty searches and research assistants
- Serves as contact for Visiting Scholars and manages the appointment process
- Monitor faculty research leaves
- Manage academic-related e-mail groups
- Monitors Academic Budget and submits check requests
Other Duties and Responsibilities:
Will perform all reasonable duties as requested by supervisor and other authority personnel
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Strong interpersonal skills
- Strong verbal and written communication skills
- Strong customer service skills
- Strong planning/organizational skills
- Ability to operate with a minimum of supervision
- Bachelor’s degree from an accredited College or University is preferred
- 3 years of work related office/administrative experience; experience in educational environments preferred
Excellent communication and interpersonal skills are preferred. The successful candidate/employee will be required to use written and/or oral communication. The position requires the ability to write standard correspondence. The ability to read and comprehend simple instructions, short correspondences, and memos is necessary. It also requires the ability to read, analyze, and interpret general business memos.
The position requires the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. This requires fundamental math skills, which includes the ability to maintain a high level of accuracy in preparing and entering financial information.
This position requires strong organizational skills and the ability to manage multiple ongoing projects; proficient in multi-tasking.
Proficient in Word, Excel, PowerPoint, Internet, Outlook and other appropriate software. Operates a variety of office machines, including copier and fax machine. Must be willing and able to perform at a high level with Event Management Software (EMS).
This position requires the ability to supervise student workers
This position may require long hours sitting and using office equipment and computers. There may also be modest lifting of supplies and materials up to 25 lbs. at times. The use of hands and arms to reach for, grasp and manipulate objects is required.
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor, policy and company management.
Claremont School of Theology is an Affirmative Action/Equal Opportunity Employer.
Please send resumes to Claremont School of Theology, Human Resources Office, 1325 N. College Ave., Claremont, CA 91711; e-mail: firstname.lastname@example.org or fax 909-447-6390