Job Opportunities

Job Opportunities2019-03-12T18:13:33+00:00

Immediate Supervisor:
Senior Director of Financial Aid and Enrollment Services & Director of Admissions and Enrollment Services

Jobs Supervised:
Student Employees

FLSA Status:
Full-time, exempt (37.5 hours per week). Benefits eligible.                                 

Date Updated:
January, 25th, 2019

Summary:

The Admissions Recruiter cultivates strategic relationships with various individuals, institutions, organizations and religious leaders and develops and implements campus recruitment strategies to recruit prospective students for a variety of master’s programs, while assisting with doctoral programs. The Admissions Recruiter is also responsible for developing and disseminating the prospective student communication plan, planning and coordinating admissions related events, reviewing and evaluating prospective master’s level students, managing the admission files and letters and maintaining inventory of its marketing materials.

Essential Duties and Responsibilities:

Recruitment and Outreach:

  • Working with the Director of Admissions and Enrollment Services, participates in the development and implementation of campus recruitment strategies to enhance Claremont Schools of Theology’s reputation at local, state, national and international levels.
  • Personally communicates with prospective students and provides individualized assistance to individuals interested in the School.
  • Generates prospective students for Claremont School of Theology through recruitment travel and strategic relationship cultivation with various individuals, institutions, organizations and religious leaders.
  • Develops and executes an annual travel schedule consistent with the quantitative and qualitative goals of the institution.
  • Develops and maintains a team of students, alumni/ae and faculty to serve as ambassadors for the School in various recruiting capacities (e.g., personalized campus visits, on campus events, graduate school fairs, etc.).
  • Establishes and maintains relationships with targeted schools, student organizations and religious communities to achieve optimal outreach objectives.
  • Conducts research on targeted schools, student populations, recruiting best practices, and related topics.
  • Develops and maintains candidate pool of students, alumni and faculty to serve as ambassadors of the school.
  • Helps manages the admission files and admission letters process. Ensures files are created for new applicants and files are updated with new materials, scans doctoral files once pending, ensures files are sent for admission review, and manages the storage room files. Works with the Enrollment Services Office Manager to ensure that the admission files and letters process is operating efficiently and in a timely manner.
  • Helps manages the inventory for marketing materials such as brochures, folders, pens, inquiry cards, postcards, program sheets and other materials used for recruitment and admissions.
  • Reads, evaluates and participates in admission decisions for master’s level application files.
  • Assists with the development of admission related promotional materials, scholarship announcements, program brochures, etc.
  • Identifies new promotion opportunities consistent with enrollment goals and institutional priorities.
  • Provides admission office research and reports on targeted populations to continuously inform geographic, denominational, demographic and institutional planning and goal setting.
  • Maintains records to track progress and evaluate effectiveness of recruiting efforts.

Events and Communication:

  • Working closely with the Director of Admissions and Enrollment Services, develops and implements an effective communication plan to engage prospective students and influencers that utilizes phone, email, social media, and direct mail.
  • This position has a primary responsibility for coordination of Office of Admission sponsored events including, but not limited to, Information Sessions, Scholars Gathering and others.

Other:

  • Serves on campus committees as needed.
  • Will perform all reasonable duties as requested by supervisor and other authority personnel.

Qualifications Guidelines:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

  • Bachelor’s degree from an accredited college or university is required.
  • Minimum 2 years of experience in recruiting or marketing in an academic/admission setting is preferred. (Theological institution or Seminary experience preferred).
  • Knowledge of theological education preferred.
  • Knowledge of Korean language and/or culture a plus.
  • This position will possibly relocate to Willamette University in Salem, Oregon in the year 2019 or 2020.

Language Ability:

Excellent communication and interpersonal skills are essential. This position will require excellent written and oral communication and presentation skills. The position requires the ability to write standard correspondence. The ability to read and comprehend simple instructions, short correspondences, and memos is necessary. It also requires the ability to read, analyze, and interpret general business memos.

Math Ability:

The position requires the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. This requires fundamental math skills, which includes the ability to maintain a high level of accuracy in preparing and entering financial information.

Reasoning Ability:

This position requires the following reasoning abilities:

  • Strong planning and organizational skills, and the ability to manage multiple ongoing projects.
  • Strong relationship-building and customer service skills.
  • Ability to work independently and as a member of a team.
  • Demonstrated interest and ability to work with a diverse student population in a multicultural and interreligious setting.
  • Flexibility and adaptability in the face of a rapidly changing environment.
  • Ability to learn institution and degree requirements as defined in the School’s catalog.
  • Highly motivated and initiative taking.
  • Ability to demonstrate independent judgment and discretion.

Computer Skills:

This position requires proficiency in Word, Excel, PowerPoint, Google suite, Internet browsers, and other appropriate software. Experience in using social media desirable. Must be able to operate a variety of office machines, including copier and fax machine.

Supervisory Responsibilities:

This position requires supervisory responsibilities of student employees, as assigned.

Physical Demands:

This position requires 40%-60% traveling. There may also be moderate lifting of supplies and materials up to 25 lbs. at times.

 

Special Requirements/Certification:

This position is not open to students currently enrolled in any program at Claremont School of Theology or its affiliates and partners.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor, policy and company management.

Immediate Supervisor: Vice President of Advancement & Communications

Jobs Supervised: Coordinator of Campus Scheduling

FLSA Status: Full-Time, Exempt     

Date Updated: February 2019                     

Job Content

Summary:

The Director of Donor Relations and Stewardship provides high-level independent administrative support and oversight for a broad range of activities. The incumbent must exercise a high degree of judgment, confidentiality, discretion and tact in all communications and interactions, possess strong written and verbal communication skills in both English and Korean languages, and effectively manage diverse administrative tasks, projects and responsibilities.

Essential Duties and Responsibilities:

  1. Donor Relations and Stewardship
  • Verbal and written communications with donors and alumni/ae
  • Stewarding donors to endowed scholarships and funds through recognition and appreciation events
  • Managing the records for endowed funds, letters of intent, scholarship matching and reporting
  1. Basic Grant Writing and Reporting
  • Manage existing grants and renew applications in a timely manner
  • Provide feedback and reports where necessary
  • Develop relationships where possible and warranted
  1. Office Management
  • Performs general office duties; manages and maintains all office files, reports and correspondence; and prepares materials for reference and/or for meetings as needed
  • Answer phones and route calls as necessary
  • Manage department calendar and projects
  • Manage expense tracking and reporting for VP for Advancement and Communications and VP for International Relations and Directors in the department
  • Assist VPs and Directors in scheduling meetings on and off campus
  • Provide assistance in preparing for these meetings
  1. Event Coordination
  • Assist VPs and Directors with scheduling of on-campus and off-campus special events which may include room scheduling and set-up, catering orders, mailings, nametags, set-up and clean-up, etc.
  1. Database support
  • Become familiar with donor database, Raiser’s Edge
  • Be prepared to provide back-up support to the database manager
    • Duties may include creating new accounts, updating existing records, running queries, recording donations and processing acknowledgement letters
  1. Supervision of Event Scheduling for the campus
  • Be familiar with the EMS software used for scheduling space on the campus
  • Supervise a part-time Coordinator for Event Scheduling
  • Assist Coordinator with trouble-shooting as needed

Other Duties and Responsibilities:

Will perform all reasonable duties as requested by supervisor and other authority personnel

Qualifications Guidelines:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Competencies

  • Strong interpersonal skills
  • Strong verbal and written communication skills in both English and Korean
  • Strong customer service skills
  • Strong planning/organizational skills

Education/Experience:

  • Bachelor’s degree required, advanced degree preferred
  • Working knowledge of churches and religious organizations

Language Ability:

  • Excellent communication and interpersonal skills in both English and Korean
  • Write and speak using theological and religious language in both English and Korean
  • Read, analyze, and interpret general business spreadsheets and database queries

Math Ability:

  • Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
  • Fundamental math skills – including the ability to maintain a high level of accuracy in preparing and entering financial information

Reasoning Ability:

  • Demonstrate a high degree of professionalism and independence – exercising discretion and confidentiality with a wide variety of complex issues
  • Understand the philosophy and mission of Claremont School of Theology and operate within that context
  • Strong organizational skills and the ability to manage multiple ongoing projects; proficient in multi-tasking
  • Possess the ability to take initiative and commit to follow-through
  • Maintain a high level of effectiveness in different situations with varying people, tasks and responsibilities in culturally diverse environments

Computer Skills:

  • Proficient in Word and Excel, PowerPoint, Internet, Outlook and other appropriate software. Operates a variety of office machines, including copier and fax machine. Able to navigate and perform some database management.

Physical Demands:

  • Long hours sitting and using office equipment and computers
  • Modest lifting of supplies and materials up to 25 lbs.
  • Use of hands and arms to reach for, grasp, and manipulate objects required

Special Requirements/Certification: None

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties, as assigned by their supervisor, policy and company management.

 

Claremont School of Theology is an Affirmative Action/Equal Opportunity Employer.

Please send resumes to Claremont School of Theology, Office of Advancement, Attn: Sharalyn Hamilton, 1325 N. College Ave., Claremont, CA 91711; e-mail: ExecutiveAssistant@cst.edu or fax 909-447-6390