Job Opportunities

Job Opportunities 2018-07-06T16:19:57+00:00

Position Title: Reference Librarian

Immediate Supervisor:  Tom Phillips, Dean of the Library

Jobs Supervised: Student workers

FLSA Status:  Exempt, full-time                               

Date Updated:   July 2018                              

Summary:

The position is responsible for assisting with library reference operations at CST.

Essential Duties and Responsibilities:

  • Provide direct face-to-face reference assistance to library patrons;
  • Provide information literacy training in a classroom setting;
  • Help develop CST library resources to meet non-residential patron needs;
  • Supervise student workers;
  • Administer language and field exams for Ph.D. students;
  • Process library’s financial transactions; and
  • Assist with routine library operations.

Other Duties and Responsibilities:

  • Will perform all reasonable duties as requested by supervisor and other authority personnel

Qualifications Guidelines:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be eligible to legally work in the US.

Required Competencies

  • Strong interpersonal skills
  • Strong verbal and written communication skills
  • Strong customer service skills
  • Strong planning/organizational skills

Education/Experience:

  • Masters of Library Science or 3 years work experience in an academic library;
  • Competence in the academic and critical study of religion (Graduate work in religious studies is preferred);
  • Ability to work with OCLC’s WMS systems;
  • Ability to work with library patrons from diverse religious and cultural backgrounds and commitments;
  • Ability to work in a team environment; and
  • Language skills beyond English are preferred.

Language Ability:

Excellent communication and interpersonal skills are preferred. The successful candidate/employee will be required to use written and/or oral communication. The position requires the ability to write standard correspondence. The ability to read and comprehend simple instructions, short correspondences, and memos is necessary. Additionally, language skills beyond English are highly preferred.

Supervisory Responsibilities:

This position must be able to train, schedule and supervise student workers.

Physical Demands:

This position may require long hours sitting and using office equipment and computers. There may also be modest lifting of supplies and materials up to 25 lbs. at times. The use of hands and arms to reach for, grasp and manipulate objects is required.

Special Requirements/Certification:

None

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor, policy and company management.

 

Claremont School of Theology is an Affirmative Action/Equal Opportunity Employer.

Please send resumes to Claremont School of Theology, Human Resources Office, 1325 N. College Ave., Claremont, CA 91711; e-mail: humanresources@cst.edu or fax 909-447-6390

Review of qualified applicants begins immediately. The search will be remain open until the position is filled.

Position Title:  Controller

Immediate Supervisor:  Vice President for Business Affairs and Chief Financial Officer (CFO)

Jobs Supervised: Accounts Payable Specialist and School Bursar, Payroll Technician and School Cashier, Bookkeeper and Student Employees

FLSA Status: Exempt

Date Updated:   June 5, 2018

Summary:

The Controller manages the daily, monthly, quarterly and annual financial and business operations common to a not-for-profit, higher education institution with a significant Federal Student Aid function, including Payroll, Accounts Payable, Accounts Receivable, General Ledger reconciliation, Student Billing, Financial Aid and all related processes. This position works with the CFO to produce ad hoc financial analyses, financial reporting, budget preparation and audits and leads the day-to-day operations of the Accounting department.

Essential Duties and Responsibilities:

  • Reconcile GL accounts to bank statements; prepare allocation schedules for various expenses; track daily cash balances and keep the CFO informed of our cash requirements; verify and post cash entries and reconcile general ledger accounts; record general ledger entries to the GL. Prepare monthly financial reports and coordinate month-end closing.
  • Assist the CFO with special projects as requested, primarily ad hoc financial analyses, and ad hoc financial reporting. Assist with budget preparation and audits. Prepare monthly financial reports.
  • Through the Bursar, ensure the accuracy of Student Billing, including the maintenance of the billing table, the posting of student charges, the posting of institutional financial aid, and the posting of Federal Student Aid. Ensure the timely collection of Federal Student Aid funds, and the disbursement of aid to individual student accounts. Reconcile student aid accounts to Federal and other Agency records.
  • Reconcile GL accounts to donor records. Ensure that donations are posted to the correct fund accounts. Ensure that restrictions are satisfied prior to the release of funds.
  • Allocate insurance and pension reports for proper department allocation.
  • Back-up and assist accounts receivable and accounts payable. Perform customer service function for students and other departments.
  • Reconcile general ledger cash accounts with bank statements, and Federal Student Aid systems.
  • Record bank charges, fees and other adjustments.
  • Prepare monthly and ad hoc financial analyses and reports. Evaluate policies and procedures.
  • Recommend policies and procedure changes related to the School’s finances and financial transactions to improve efficiency and/or internal controls. Document policies and procedures.
  • Other duties as identified or assigned.

Qualifications Guidelines:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

  • A four-year degree in accounting is required.
  • CPA is preferred.
  • Minimum of three years of experience in a higher education and/or not-for-profit accounting environment in a supervisory capacity is required.
  • Knowledge of a broad set of accounting principles and techniques, accounts book keeping, and cost accounting is required.
  • Ability to communicate effectively in English is required.
  • Ability to demonstrate good to excellent skills in using excel and other Microsoft Office programs is required.
  • MIP Accounting System and experience with online Payroll systems is desirable.

Language Ability:

This position will require excellent written and oral communication skills. The position requires the ability to write standard correspondence related to Accounting and Business. The ability to read and comprehend simple instructions, short correspondences, and memos is necessary. It also requires the ability to read, analyze, and interpret general business memos.

Math Ability:

Complex math skills are necessary. The position requires the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Knowledge of GAAP Procedures are essential, along with expert knowledge of Accounts Payable procedures and the ability to maintain a high level of accuracy in preparing and entering financial information.

Reasoning Ability:

This position requires the following reasoning abilities:

  • Strong attention to detail, organizational skills, and the ability to manage multiple ongoing tasks.
  • The ability to maintain a high degree of confidentiality.
  • Strong customer service skills.
  • Ability to work independently and as a member of a team.
  • Demonstrated interest and ability to work with a diverse student population in a multicultural and interreligious setting.
  • Flexibility and adaptability in the face of a rapidly changing environment.
  • Highly motivated and initiative taking.
  • Ability to demonstrate independent judgment and discretion.

Computer Skills:

This position requires proficiency in Word, Excel, PowerPoint, google mail, Internet browsers, and other appropriate software. Must be able to operate a variety of office machines, including copier and fax machine.

Supervisory Responsibilities:

This position requires active and on-going supervisory responsibilities.

Physical Demands:

This position may require long hours sitting and using office equipment and computers. There may also be modest lifting of supplies and materials up to 25 lbs. at times. The use of hands and arms to reach for, grasp and manipulate objects is required.

Special Requirements/Certification:

This position is not open to students currently enrolled in any program at Claremont School of Theology or its affiliates and partners.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor, policy and company management.

 

Claremont School of Theology is an Affirmative Action/Equal Opportunity Employer.

Please send resumes to Claremont School of Theology, Human Resources Office, 1325 N. College Ave., Claremont, CA 91711; e-mail: humanresources@cst.edu or fax 909-447-6390