Job Opportunities

Job Opportunities2019-02-04T18:33:58+00:00

Immediate Supervisor:
Senior Director of Financial Aid and Enrollment Services & Director of Admissions and Enrollment Services

Jobs Supervised:
Student Employees

FLSA Status:
Full-time, exempt (37.5 hours per week). Benefits eligible.                                 

Date Updated:
January, 25th, 2019


The Admissions Recruiter cultivates strategic relationships with various individuals, institutions, organizations and religious leaders and develops and implements campus recruitment strategies to recruit prospective students for a variety of master’s programs, while assisting with doctoral programs. The Admissions Recruiter is also responsible for developing and disseminating the prospective student communication plan, planning and coordinating admissions related events, reviewing and evaluating prospective master’s level students, managing the admission files and letters and maintaining inventory of its marketing materials.

Essential Duties and Responsibilities:

Recruitment and Outreach:

  • Working with the Director of Admissions and Enrollment Services, participates in the development and implementation of campus recruitment strategies to enhance Claremont Schools of Theology’s reputation at local, state, national and international levels.
  • Personally communicates with prospective students and provides individualized assistance to individuals interested in the School.
  • Generates prospective students for Claremont School of Theology through recruitment travel and strategic relationship cultivation with various individuals, institutions, organizations and religious leaders.
  • Develops and executes an annual travel schedule consistent with the quantitative and qualitative goals of the institution.
  • Develops and maintains a team of students, alumni/ae and faculty to serve as ambassadors for the School in various recruiting capacities (e.g., personalized campus visits, on campus events, graduate school fairs, etc.).
  • Establishes and maintains relationships with targeted schools, student organizations and religious communities to achieve optimal outreach objectives.
  • Conducts research on targeted schools, student populations, recruiting best practices, and related topics.
  • Develops and maintains candidate pool of students, alumni and faculty to serve as ambassadors of the school.
  • Helps manages the admission files and admission letters process. Ensures files are created for new applicants and files are updated with new materials, scans doctoral files once pending, ensures files are sent for admission review, and manages the storage room files. Works with the Enrollment Services Office Manager to ensure that the admission files and letters process is operating efficiently and in a timely manner.
  • Helps manages the inventory for marketing materials such as brochures, folders, pens, inquiry cards, postcards, program sheets and other materials used for recruitment and admissions.
  • Reads, evaluates and participates in admission decisions for master’s level application files.
  • Assists with the development of admission related promotional materials, scholarship announcements, program brochures, etc.
  • Identifies new promotion opportunities consistent with enrollment goals and institutional priorities.
  • Provides admission office research and reports on targeted populations to continuously inform geographic, denominational, demographic and institutional planning and goal setting.
  • Maintains records to track progress and evaluate effectiveness of recruiting efforts.

Events and Communication:

  • Working closely with the Director of Admissions and Enrollment Services, develops and implements an effective communication plan to engage prospective students and influencers that utilizes phone, email, social media, and direct mail.
  • This position has a primary responsibility for coordination of Office of Admission sponsored events including, but not limited to, Information Sessions, Scholars Gathering and others.


  • Serves on campus committees as needed.
  • Will perform all reasonable duties as requested by supervisor and other authority personnel.

Qualifications Guidelines:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • Bachelor’s degree from an accredited college or university is required.
  • Minimum 2 years of experience in recruiting or marketing in an academic/admission setting is preferred. (Theological institution or Seminary experience preferred).
  • Knowledge of theological education preferred.
  • Knowledge of Korean language and/or culture a plus.
  • This position will possibly relocate to Willamette University in Salem, Oregon in the year 2019 or 2020.

Language Ability:

Excellent communication and interpersonal skills are essential. This position will require excellent written and oral communication and presentation skills. The position requires the ability to write standard correspondence. The ability to read and comprehend simple instructions, short correspondences, and memos is necessary. It also requires the ability to read, analyze, and interpret general business memos.

Math Ability:

The position requires the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. This requires fundamental math skills, which includes the ability to maintain a high level of accuracy in preparing and entering financial information.

Reasoning Ability:

This position requires the following reasoning abilities:

  • Strong planning and organizational skills, and the ability to manage multiple ongoing projects.
  • Strong relationship-building and customer service skills.
  • Ability to work independently and as a member of a team.
  • Demonstrated interest and ability to work with a diverse student population in a multicultural and interreligious setting.
  • Flexibility and adaptability in the face of a rapidly changing environment.
  • Ability to learn institution and degree requirements as defined in the School’s catalog.
  • Highly motivated and initiative taking.
  • Ability to demonstrate independent judgment and discretion.

Computer Skills:

This position requires proficiency in Word, Excel, PowerPoint, Google suite, Internet browsers, and other appropriate software. Experience in using social media desirable. Must be able to operate a variety of office machines, including copier and fax machine.

Supervisory Responsibilities:

This position requires supervisory responsibilities of student employees, as assigned.

Physical Demands:

This position requires 40%-60% traveling. There may also be moderate lifting of supplies and materials up to 25 lbs. at times.


Special Requirements/Certification:

This position is not open to students currently enrolled in any program at Claremont School of Theology or its affiliates and partners.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor, policy and company management.