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Field Education & Internships

Field Education is required for all M.Div. students and may be taken as an elective by M.A. students. M.Div. Field Education is normally taken after a student has completed about 1/3 of the M.Div. coursework, including all introductory courses in Bible, Theology, and Ethics.

Usually M.Div. field education placements begin in September and end in May. Students register for 3 units each semester, TCE3080 in the fall and TCE3081 in the spring. The program requires an 8-10 hour per week internship placement and a 3-hour weekly seminar during both semesters. Field Education is a hybrid course, with on campus intensive weeks in August and January.

Students are responsible for arranging their internship placements, with consultation and support from the Director of Field Education. Placement arrangements must be completed by May 31. Placements are made in congregations and a variety of other settings.

Students normally are required to move from their home churches and/or their current ministry positions to a new Field Education internship location. The process of learning about and building trust within a new community, as well as developing a professional identity in a new context, adds significantly to the whole educational experience. Questions? ContactAlma Johnson-Hawkins, Director of Field Education, ajohnson-hawkins@cst.edu.

Procedure for Planning and Registering for Field Education, TCE3080 and TCE3081 
Attend a Field Education orientation meeting. At least 2 will be held each year, times and locations to be announced. January- February
Read the Field Education handbooks available on the CST website
(Under CST resources - http://cst.edu/internships-field-education/current-supervisors/)
Consult with the Director of Field Education to discuss possible placements.January - April
Visit one or more potential placement sites. Make sure you and the potential supervisor understand the Field Education expectations described in the Information Sheet (available on the website, under Future Participants and Potential Students). Continue to consult with the Field Education director as needed.January - April
Register for TCE3080Spring registration
Select a placement site, in consultation with the Director of Field Education. Your placement must be approved by the Director of Field Education. By May 31
Complete and turn in a signed copy of the Field Education Placement Confirmation (available at http://cst.edu/cst-resources/)By May 31
Meet with your supervisor to begin discussing your learning goals/outcomes and planning for your internship.May - August
Begin your Field Education internship and seminar.September

Clinical Pastoral Education (CPE) to Fulfill the Field Education Requirement

M.Div. students who want to take CPE to meet their field education requirement must first meet with the Director of Field Education to discuss the appropriateness of such a substitution. Those considering ordination should also check with their ordaining body to make sure this is acceptable to the denomination. Students also need the approval of one of the professors of Spiritual Care and Spiritually Integrative Counseling in order to register for CPE.

CST accepts CPE credits from programs accredited by the Association for Clinical Pastoral Education. For information about accredited centers and application processes, go to www.acpe.edu.

One unit of CPE may be taken for up to 6 units of academic credit at CST.  Students will need to register for the full 6 units of academic credit in order to meet the field education requirement.

Once accepted into a CPE program, students must register at CST in order to receive academic credit. The procedure is to submit a copy of the CPE acceptance letter from the CPE site to the CST registrar’s office. Students pay tuition to CST, and the school pays the CPE program fee. Students register for TSC3000, not for the field education class. You must register at CST BEFORE you begin the CPE unit; credit will not be granted if you ask to register after completing CPE.

Additional information:

CST accepts CPE credits from programs accredited by the Association for Clinical Pastoral Education. For information about accredited centers and application processes, go to www.acpe.edu.

M.Div. students who take CPE to fulfill the Field Education requirement may also earn up to 6 additional units of elective academic credit by taking a second unit of CPE. Once accepted into a CPE program, a student registers for TSC3000 for 3 or 6 units of academic credit.

For further information, please contact:

Alma Johnson-Hawkins
Associate Dean
Director of Field Education

Claremont School of Theology
1325 N. College Ave. Claremont, CA 91711

M.Div. students may take up to 6 units of Advanced Field Education with permission from the Director of Field Education and in consultation with their advisors. Students are responsible for arranging their internship placements, with consultation and support from the Director of Field Education. Internship placements may be arranged in a variety of settings including social service, justice and advocacy, non-profit management, health services, and campus ministry. Religious, interreligious, and secular organizations can be considered as placement sites. Placements will be arranged as appropriate to students’ interests and levels of experience. Placement arrangements should be completed at least three months before the planned internship start date.

Summary of policies and procedures

  1. Div. students may take Advanced Field Education for one or two semesters during their program. Summer internships may be arranged.
  2. Internships are expected to be 8-10 hours per week for 3 units of academic credit. Hours may be adjusted for more or fewer units of credit, as approved by the Director of Field Education.
  1. The internship is arranged much like a directed study, under the supervision of the Director of Field Education or another faculty member determined by mutual agreement (professor of record). Academic requirements generally include:
    • A bi-weekly consultation, face-to-face or online, with the professor of record.
    • Readings and/or other resources as appropriate to support the inductive, experiential learning in the internship.
    • Writing assignments such as brief reflection papers and case studies.
  1. The school’s standards for placement sites are as follows:
    • The placement itself offers opportunities sufficient and appropriate to the SLOs of the M.Div. program and the student’s own learning goals.
    • There is a person with sufficient educational and practical background who is willing to provide supervision for the student.
    • The supervisor and other personnel are willing and able to provide activities for the student that will advance her/his learning and leadership development, in accordance with the SLOs developed jointly by the student, supervisor in the placement site, and professor of record.
  1. The Director of Field Education will be the liaison with the supervisors, including:
    • Providing information to students and internship supervisors about the schools’ expectations and procedures.
    • Providing basic orientation to internship supervision.
    • Providing appropriate written materials, including a handbook for supervisors.
    • Collecting evaluations of the students’ internship work.
    • Mediating in cases of difficulty, as requested by the student or supervisor.
  1. Students develop learning outcomes (SLOs) for their particular internships, taking the following SLOs of the M.Div. Field Education program as a starting point. Upon completion of an internship, students will be able to:
  • Demonstrate increased knowledge and skill for ministry service and leadership.
  • Connect theological knowledge with the practice of ministry.
  • Employ skills for forming and sustaining relationships.
  • Act with contextual awareness and cultural competence.
  • Engage in ministry with increased vocational and spiritual maturity.

A student develops these SLOs in consultation with the supervisor in the internship and the professor of record. These SLOs address, extend, and make specific the three program SLOs listed above. They must be completed at the beginning of the internship and become the basis of the supervisors’ evaluations and the students’ self-evaluation.

  1. Students are responsible to submit all required documents to the Director of Field Education by the established deadlines:
  • Signed copy of the Internship Placement Confirmation (provide your future supervisors’ most current information).
  • Learning-serving covenant, including a statement of individualized SLOs.
  1. During the internship time, students and/or supervisors should report any significant concerns to the Director of Field Education.

Some Master of Arts degree programs require one or two semesters of internship, and elective internships are available to students in all MA programs. Placements can be arranged in a variety of settings including social service, justice and advocacy, non-profit management, health services, and campus ministry.

Religious, interreligious, and secular organizations can be considered as placement sites.  Students are responsible for arranging their internship placements, with consultation and support from the Director of Field Education. Placement arrangements should be completed at least three months before the planned internship start date

Procedures for Planning an Internship 
Meet with the Director of Field Education or another faculty person to discuss possible placements.At least 3 months before the start date
Visit one or more potential placement sites. Make sure you and the potential supervisor understand the internship expectations described in the information sheet (available on the website). Continue to consult with the field education director as needed.Approximately 3 months before the start date
Register for TCE3086 Fall or spring registration
Select a placement site, in consultation with the Director of Field Education. The field education director must approve your placement site. At least 2 months before the start date
If there will not be a seminar section for MA students, identify a faculty person to be the professor of record for the directed study. At least 2 months before the start date
Complete and turn in a signed copy of the Internship Placement Confirmation (available on the website under Future Participants and Potential Students).At least 2 months before the start date
Meet with your supervisor at the placement to begin discussing your learning goals and planning for your internship.1 month before the start date
You may choose any of these three methods to file a Free Application for Federal Student Aid (FAFSA):

  • Complete your FAFSA online at fafsa.ed.gov(recommended)
  • Complete a PDF FAFSA (Note: PDF FAFSAs must be mailed for processing)
  • Request a paper FAFSA by calling 1-800-4-FED-AID (1-800-433-3243) or 319-337-5665. If you are hearing impaired, please contact the TTY line at 1-800-730-8913.

Claremont School of Theology’s federal school code is G01288.

For the best chance for most aid, complete the FAFSA before March 2. We strongly recommend getting your income taxes completed early and submit the FAFSA as soon as you can after January 1.

When filling out the FAFSA you will be asked if you would like your taxes attached to your FAFSA from the IRS Data Retrieval System. It is suggested that you attach them because if you do not, you have a greater chance to be chosen for verification. If you are chosen for verification, you will need to submit to the IRS a request for a Tax Transcript. This could delay your Financial Aid Award.

Learn more about the IRS Data Retrieval System Process.

  • The Federal Direct Loan (Direct Loan) Program is the largest federal student loan program. Under this program, the U.S. Department of Education is your lender. The loans available to graduate and professional students are the Direct Unsubsidized Loan and the Grad PLUS Loan.
    • Direct Unsubsidized Loans are loans made to eligible graduate, and professional students, but in this case, the student does not have to demonstrate financial need to be eligible for the loan.
      • Current 2014-2015 Fixed Interest Rate is 6.21%
      • Annual Loan Limit is $20,500.
      • Aggregate Loan Limit is $138,000
    • Direct Grad Plus Loans are loans made to graduate or professional students to help pay for education expenses not covered by other financial aid.
      • Current 2014-2015 Fixed Interest Rate is 7.21%
      • Annual Loan Limit is up to cost of attendance minus financial aid awarded
      • Grad PLUS Loan does not have an aggregate limit
    • Processing Your Loan(s):
      • In the student portal, accept the loan you wish to borrow and the amount. Complete a Master Promissory Note (MPN). The MPN is a legal document in which you promise to repay your loan(s) and any accrued interest and fees to the Department. It also explains the terms and conditions of your loan(s). In most cases, once you’ve submitted the MPN and it’s been accepted, you won’t have to fill out a new MPN for future loans you receive.
      • You can borrow additional Direct Loans on a single MPN for up to 10 years. If you are applying for a Direct PLUS Loan as a graduate/professional student, you’ll need to complete and sign a PLUS MPN that is separate from the one that you use for your Direct Unsubsidized Loans.
      • You must apply annually. You’ll receive a disclosure statement that gives you specific information about any loan CST plans to disburse under your MPN, including the loan amount, fees, and the expected disbursement dates and amounts.
      • Direct Unsubsidized Loan:Complete a Master Promissory Note (MPN) and Entrance Counseling on studentloans.gov. Log in to www.studentloans.gov to check the status of your MPN and other necessary documentation.
      • Direct Grad PLUS Loan:To apply, log in to studentloans.gov. When you apply for a Direct PLUS Loan, the Department will check your credit history. To be eligible to receive a PLUS Loan, you must not have an adverse credit history. If you are determined to have an adverse credit history, you may still receive a Direct PLUS Loan if you obtain an endorser who does not have an adverse credit history. An endorser is someone who agrees to repay the Direct PLUS Loan if you do not repay the loan. In some cases, you may also be able to obtain a Direct PLUS Loan if you document to their satisfaction that there are extenuating circumstances related to your adverse credit history. After you apply, within 48 hours you will receive a credit check correspondence letter approving or denying your loan. You must provide a copy of the credit check letter to the Office of Financial Aid. The credit check is good for 90 days
To submit a work order request, you must go through the CST Help Desk. Once there, click on “New support ticket.” This will bring you to a page where you can fill out all of the required information. Make sure to select “Work Order” from the drop-down menu under “Group assigned to,” and please include your apartment number in the subject line. After you have filled the entire form, click “Submit” at the bottom. Maintenance staff will respond as soon as possible. To file a work order request now, click here. For any additional questions about pending work orders, please contact the Maintenance Department by calling (909) 447-6339, emailing maintenance@cst.edu, or use the email service within the help desk portal.

Information Technology

Information Technology at Claremont School of Theology includes the offices of Academic Computing and Administrative Computing.

The I.T. department supports staff, faculty and students in their use of the school’s technological resources.

The I.T. department supports Claremont’s administrative computing systems, Internet and email access, campus intranet, Library computing systems, and the Computer Lab.

Help Desk

After the Admissions office receives a confirmation letter from an incoming student, the IT staff creates a CST email address for that student. The address is the student’s first name followed by a period and their last name (jane.doe@cst.edu).

All school related email will be received at this address, and all students have email addresses following the same pattern. Additionally, all faculty and staff follow the pattern of first initial followed by last name (jsmith@cst.edu). These predicable email addresses allow for easy communication between members of the CST community. CST email is accessible or click on “Email” at the bottom of any webpage on the CST website.

Free Wi-Fi is available throughout the CST campus, including campus housing. However, if you prefer, you may contact an Internet Service Provider (Verizon or Time Warner Cable) to have your own dedicated Internet connection.
Although there are computers on campus available for student use, bringing a computer to campus, either for use in an on-campus apartment or to take notes in class, is a great idea. If you wish to purchase a computer before arriving on campus, be sure to pick one that is reliable and with which you are comfortable. CST does not provide discounted pricing on computer purchases; however, students are eligible for academic pricing through retail vendors.
The library invites students to bring their laptop computers to the library to connect to the Internet webpage. A free wireless connection is available to students in most areas on campus.
Students at CST have access to all the computers in the library while the library is open. They also have access to the computer lab, which is attached to the library, everyday from 6:00am to 12:00am midnight (CST Student ID required for tap access). From any of these computers students can print, use the Internet, etc. Copy machines are also available for student use.
CST offers students a wide range of educational and research tools. As one of its greatest assets, CST provides its students with access to all the libraries at the Claremont Colleges. CST also provides its students with access to several databases, accessible on or off campus, and an electronic reserve system that allows students to access course materials from the Internet.
Nathan Araujo
Director of Admissions and Enrollment Services Primary Designated School Official for International Students
(909) 447-2536
Goldy Waworoendeng
Admissions Recruiter
Designated School Official for International Students
Phone: (909) 447-6321
  • Definition of Employment: Employment is any type of work performed for services provided in exchange for money, tuition, fees, books, supplies, room, food or any other benefit. If you receive no pay or other benefit for the work performed, this activity is not defined as employment, but can be considered to be volunteer work.
  • Eligibility Requirements: Different requirements exist for each type of F-1 employment, but there are basic requirements that must be met for any F-1 employment:
    • You must be enrolled for a full course of study
    • You must be authorized by USCIS or the International Student Advisor.
    • Once employment is authorized you must maintain eligibility or you will lose your right to continue employment, even if it was authorized in writing.
Optional Practical Training (OPT) is 12 months of employment authorization that gives F-1 students an opportunity to apply knowledge gained in the classroom to a practical work experience off campus. Authorization for OPT is granted by the U.S. Citizenship and Immigration Service (USCIS).

  • Eligibility:
    • You must have been enrolled for at least one full academic year.
    • You must have maintained your F-1 status.
    • You must intend to work in a position directly related to your major field of study.
    • You must not have previous OPT approved for the same degree level.
    • If you used 12 months of full-time Curricular Practical Training, then you are not eligible for OPT.
  • Types of OPT
    • Pre-Completion -Pre-Completion OPT may be taken during annual vacation as part (20 hrs/week or less) or full-time (more than 20 hrs/week). Pre-Completion OPT may only be taken as part-time while school is in session. Pre-Completion OPT may be taken as part-time or full-time, if you have completed course requirements and are working on your dissertation or DMin project. Note: Pre-Completion OPT will be deducted from the 12 months of Post-Completion OPT.
    • Post-Completion -Post-Completion OPT must begin after the completion date of your program (see #5 on your I-20) and end within 14 months of the completion date.

Student Employment & Career Services

The Federal Work-Study Program was established to stimulate and promote part-time employment for students who are in need of earnings to finance the cost of higher education.

The law requires that participants be in good academic standing, be citizens or permanent residents of the United States, and demonstrate financial need. Students are paid $11 per hour and may work up to 15 hours per week during school periods and up to 30 hours per week during vacation periods. The amount of the award is based on a student’s need as determined by the Financial Aid Office and available funds.

All federal work-study jobs are located on campus. The following departments have Federal Work Study jobs available: Admissions, Registrar, Dean’s Office/Student Life, Mailroom/Housing, Library, Audio Visual/Mudd Theatre, Moore Cultural Center and Research Assistants. Please note that most employment opportunities are filled at the beginning of the fall semester.

Detailed information can be found in the Federal Work Study Manual. Current Federal Work Study participants should always use the correct Federal Work Study Time Sheet.

Application Process
1.  Verify your eligibility to work on campus with the Financial Aid Office.
2. Review the department position descriptions below.
3. Complete the Student Employment Application. Write on the application the specific department/s you are interested in working for. If you will consider working in any department, write “Open” in the Employment Interest box.
4. Return the completed Student Employment Application to the Financial Aid Office.
5. The Financial Aid Office will forward a copy of your application to the department/s you specified on your application. If you did not specify a department, your application will be shared with all departments.
6. Departments will contact you directly for an interview if they are considering you for employment.
7. Upon receiving an offer of employment, stop by the Financial Aid Office to receive a Student Contract.

NOTE: Students are required to complete ALL payroll paperwork prior to their first day of work. Please call 909-447-2560 to set up an appointment.

How will you be paid? Timesheets (signed by you and your supervisor) must be submitted by the 3rd and 18th of the month. Paychecks are issued directly to you on the 10th and 26th of the month.

Student Accounts and Business Office