Staff/Faculty Job Opportunities

Immediate Supervisor: President, Bayan Claremont
Jobs Supervised: interns and volunteers
FLSA Status: Full-time, exempt.

Summary

The Coordinator in Development and Donor Relations will provide support to the President and senior personnel by managing day-to-day development duties, tracking donation channels and campaigns, updating donor databases, performing donor follow up tasks, scheduling meetings and arranging travel, preparing financial reports and projections, assisting in the preparation of grant proposals, and related assignments. The position may require occasional travel throughout the United States.

Essential Duties and Responsibilities

  • Manage donor data using Raiser’s Edge and CRM software, and generate requested reports.
  • Organize schedule of events and meetings related to development activities.
  • Assist in the design and execution of fundraising campaigns, events and activities.
  • Prepare communications for donor outreach on behalf of the President.
  • Identify foundation funding sources and other grants, and draft funding proposals.
  • Recruit and coordinate interns and volunteers for development activities.

Other Duties and Responsibilities

  • Will perform all reasonable duties as requested by supervisor and other authority personnel.

Qualifications Guidelines

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Competencies

  • Proven administrative experience in the context of advancement/development.
  • Excellent written and oral communications.
  • Report and grant writing experience.
  • Knowledge of issues impacting the American Muslim community’s development.
  • Ability to represent the institution and engage in community outreach.
  • Ability to effectively use software tools for donor management/relations, including social media.
  • Proficient in use of Microsoft Excel, Word, PowerPoint or equivalent.
  • Collaborative, self-motivated, proactive work ethic.

Education/Experience

  • Bachelor’s level credential or higher.
  • Minimum of 3 years working in higher education or non-profit context.

Language Ability

Excellent communication and interpersonal skills are preferred. The successful candidate/employee will be required to use written and/or oral communication. The position requires the ability to write standard correspondence. The ability to read and comprehend complex instructions, correspondences, and memos is necessary. It also requires the ability to read, analyze, and interpret general business memos.

Math Ability

The position requires the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. This requires intermediate to advanced math skills, which includes the ability to maintain a high level of accuracy in preparing and entering financial information.

Reasoning Ability

This position requires strong organizational skills and the ability to manage multiple ongoing projects; proficient in multi-tasking.

Computer Skills

Capable of utilizing database software, contact management and email campaign software, and social media tools, and proficient in Word, Excel, PowerPoint, Internet, Outlook and other appropriate software. Operates a variety of office machines, including copier and fax machine. Must be willing and able to perform at a high level with donor management/relations software.

Supervisory Responsibilities

The person in this position does not have any supervisory responsibilities in regards to other staff. The coordinator will recruit and supervise interns and volunteers.

Physical Demands

This position may require long hours sitting and using office equipment and computers. There may also be modest lifting of supplies and materials up to 25 lbs. at times. The use of hands and arms to reach for, grasp and manipulate objects is required.

Special Requirements/Certification

None

Application Deadline

August 31, 2015 (open until position is filled)

Application Process

Please collect the following and submit prior to deadline:

  • Cover letter
  • Résumé/CV
  • Two letters of recommendation

Please submit these materials in PDF format (include your last name in all filenames) via email to: e-mail: admin@bayanclaremont.org.

Bayan Claremont 1325 N. College Avenue
Claremont, CA 91711 (909) 447-6347

Institution: Bayan Claremont is an Islamic graduate school operating as a division of the Claremont School of Theology in Southern California. Bayan offers a 48-unit accredited MA in Islamic Studies and Leadership, which includes courses in Islamic Studies, interreligious studies, ethics, leadership, non-profit management, civic engagement, counseling, and spiritual care. Arabic language proficiency (MSA) at the intermediate level is required for graduation. New degree programs in Islamic Chaplaincy (MDiv) and Islamic Education (MA) are planned for Fall 2016 enrollment.

Bayan Claremont is an Equal Opportunity/Affirmative Action employer. U.S. citizenship, residency or work visa is required. Teaching experience in North American institutions is strongly preferred.

Immediate Supervisor: Senior Director of Admissions and Enrollment Services
Jobs Supervised: Student Employees, as assigned
FLSA Status: Full-time, exempt (37.5 hours per week). Benefits eligible.

Summary

Claremont School of Theology seeks an energetic, flexible, team-oriented individual to recruit prospective students for a variety of masters and doctoral programs. The Admissions Recruiter is responsible to conduct recruitment, travel, personally follow up with prospective students, and provide assistance to individuals interested in the School. Additionally, working closely with the Senior Director of Admissions, the Admissions Recruiter will be responsible for disseminating the prospective student communication plan and coordinating all admission related events.

Essential Duties and Responsibilities

Recruitment and Outreach:

  • With guidance from the Senior Director of Admissions and Enrollment Services, participate in the development and implementation of campus recruitment strategies to enhance Claremont Schools of Theology’s reputation at local, state, national and international levels.
  • Generates prospective students for all programs through recruitment travel and strategic relationship cultivation with various individuals, institutions, organizations and religious leaders.
  • Develops and executes an annual travel schedule consistent with the quantitative and qualitative goals of the department and institution.
  • Establish and maintain relationships with targeted schools, student organizations and religious communities to achieve optimal outreach objectives.
  • Conduct research on targeted schools, student populations, recruiting best practices, and related topics.
  • Develop and maintain candidate pool of students, alumni and faculty to serve as ambassadors of the school.
  • Reads, evaluates and participates in admission decisions for masters level application files.
  • Assist with the development of admission related promotional materials, scholarship announcements, program brochures, etc.
  • Identifies new promotion opportunities consistent with enrollment goals and institutional priorities.
  • Oversee the Student Ambassador Program, which consists of managing current students who support our recruitment efforts including, campus tours, graduate school fairs, calling prospective students, emailing prospective students and other recruitment related efforts.
  • Provide admission office research and reports on targeted populations to continuously inform geographic, denominational, demographic and institutional planning and goal setting.
  • Maintain records to track progress and evaluate effectiveness of recruiting efforts.

Events and Communication:

  • Working closely with the Senior Director of Admissions and Enrollment Services, develops and implements an effective communication plan to engage prospective students and influencers that utilizes phone, email, social media, and direct mail.
  • This position has primary responsibility for coordination of Office of Admission sponsored events including, but not limited to, Information Sessions, Scholars Gathering and What’s Next Reception.

Other:

  • Directs and supervises student worker(s) in support of recruitment efforts as needed.
  • Serve on campus committees as needed.

Other Duties and Responsibilities

  • Will perform all reasonable duties as requested by supervisor and other authority personnel

Qualifications Guidelines

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Competencies

  • Strong interpersonal skills
  • Strong verbal and written communication skills
  • Strong relationship building skills
  • Strong customer service skills
  • Strong planning/organizational skills
  • Ability to work independently and as a member of a team
  • Demonstrated interest and ability to work with a diverse student population in a multicultural and interreligious setting
  • Adaptability in the face of a rapidly changing environment
  • Excellent presentation skills, both verbal and written.
  • Ability to learn institution and degree requirements as defined in the School’s catalog.
  • Highly motivated and initiative taking.
  • Willingness and ability to travel as needed.
  • Ability to demonstrate independent judgment and discretion.

Education/Experience

  • Bachelor’s degree from an accredited college or university is required.
  • Minimum 2 years of experience in recruiting or marketing in an academic/admission setting is preferred. (Theological institution or Seminary experience preferred).
  • Theological degree or knowledge of and sensitivity to issues surrounding religious vocation preferred.

Language Ability

Excellent communication and interpersonal skills are essential. The successful candidate/employee will be required to use written and/or oral communication. The position requires the ability to write standard correspondence. The ability to read and comprehend simple instructions, short correspondences, and memos is necessary. It also requires the ability to read, analyze, and interpret general business memos.

Math Ability

The position requires the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. This requires fundamental math skills, which includes the ability to maintain a high level of accuracy in preparing and entering financial information.

Reasoning Ability

This position requires strong organizational skills and the ability to manage multiple ongoing projects.

Computer Skills

This position requires proficiency in Word, Excel, PowerPoint, google mail, Internet browsers, and other appropriate software. Experience in using social media desirable. Must be able to operate a variety of office machines, including copier and fax machine.

Supervisory Responsibilities

This position requires supervisory responsibilities of student employees, as assigned.

Physical Demands

This position requires traveling. There may also be moderate lifting of supplies and materials up to 25 lbs. at times.

Special Requirements/Certification

This position is not open to students currently enrolled in any program at Claremont School of Theology or its affiliates and partners.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor, policy and company management.

Claremont School of Theology is an Affirmative Action/Equal Opportunity Employer. Please send resumes to Claremont School of Theology, Human Resources Office, 1325 N. College Ave., Claremont, CA 91711;
e-mail: humanresources@cst.edu or fax 909-447-6390

Immediate Supervisor: President Bayan Claremont
Jobs Supervised: None
FLSA Status: Full-Time, Exempt

Summary

The Senior Director of Development will join the executive team and oversee the development and execution of strategy for expanding the institution’s financial foundation. This includes cultivation of a sizeable, broad and active donor base, design and implementation of successful fundraising campaigns for the annual fund for operations, a capital campaign for infrastructure, and an endowment fund for sustainability. The position involves securing major and planned gifts, and preparing corporate/foundation grant proposals. Furthermore, the position requires regular travel throughout the United States, and occasionally abroad.

Essential Duties and Responsibilities

  • Develop and implement a five-year fundraising plan for several multi-million dollar targets to be identified with the President and Board of Trustees.
  • Identify and cultivate high net-worth donors to develop an endowment and capital campaign.
  • Identify and cultivate foundation funding sources and other grants.
  • Lead all fundraising, donor management and stakeholder engagement activities, ensuring donor satisfaction.
  • Collaborate with marketing, finance, academic and student affairs departments.

Other Duties and Responsibilities

  • Will perform all reasonable duties as requested by supervisor and other authority personnel

Qualifications Guidelines

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Competencies

  • Proven administrative and leadership experience.
  • Grant writing experience.
  • Knowledge of issues impacting the American Muslim community’s development.
  • Ability to represent institution and engage in community outreach.
  • Excellent written and oral communications.
  • Proficient in use of Microsoft Excel, Word, PowerPoint or equivalent.
  • Effective use of software tools for donor management/relations.
  • Collaborative, self-motivated, proactive work ethic.

Education/Experience

  • Master’s level credential or higher.
  • Minimum of 5 years working in higher education or non-profit context.

Language Ability

Excellent communication and interpersonal skills are preferred. The successful candidate/employee will be required to use written and/or oral communication. The position requires the ability to write standard correspondence. The ability to read and comprehend complex instructions, correspondences, and memos is necessary. It also requires the ability to read, analyze, and interpret general business memos.

Math Ability

The position requires the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. This requires intermediate to advanced math skills, which includes the ability to maintain a high level of accuracy in preparing and entering financial information.

Reasoning Ability

This position requires strong organizational skills and the ability to manage multiple ongoing projects; proficient in multi-tasking.

Computer Skills

Proficient in Word, Excel, PowerPoint, Internet, Outlook and other appropriate software. Operates a variety of office machines, including copier and fax machine. Must be willing and able to perform at a high level with donor management/relations software.

Supervisory Responsibilities

The person in this position will direct, manage, and evaluate work performance of any support staff that may be hired for the development team.

Physical Demands

This position may require long hours sitting and using office equipment and computers. There may also be modest lifting of supplies and materials up to 25 lbs. at times. The use of hands and arms to reach for, grasp and manipulate objects is required.

Special Requirements/Certification

None

Application Deadline

July 21, 2015 (open until position is filled)

Application Process

Please collect the following and submit prior to deadline:

  • Cover letter
  • Résumé/CV
  • Two letters of recommendation

Note: Applicants who are short-listed will be provided additional information and requested to submit a draft “First Year Action Plan” by the application deadline, after which an interview may be scheduled.

Please submit these materials in PDF format (include your last name in all filenames) via email to: admin@bayanclaremont.org.

Bayan Claremont
1325 N. College Avenue
Claremont, CA 91711
(909) 447-6347

Institution

Bayan Claremont is an Islamic graduate school operating as a division of the Claremont School of Theology in Southern California. Bayan offers a 48-unit accredited MA in Islamic Studies and Leadership, which includes courses in Islamic Studies, interreligious studies, ethics, leadership, non-profit management, civic engagement, counseling, and spiritual care. Arabic language proficiency (MSA) at the intermediate level is required for graduation. New degree programs in Islamic Chaplaincy (MDiv) and Islamic Education (MA) are planned for Fall 2016 enrollment.

Bayan Claremont is an Equal Opportunity/Affirmative Action employer. U.S. citizenship, residency or work visa is required. Teaching experience in North American institutions is strongly preferred.

Immediate Supervisor: Director of Academic Affairs & Planning
Jobs Supervised: None
FLSA Status: Part-Time, Non-Exempt

Summary

The Program Associate serves as administrative support for specified programs and events organized by Bayan Claremont. He or she will report to the Director of Academic Affairs and Planning, and also take direction from other Bayan administrators as needed. The Program Associate will provide support to Bayan administration in planning, preparing for, and executing events during the 2015-16 academic year, including:

  • Oct. 4, 2015: Community Organizing for Muslim Leaders – Seminar
  • Oct. 24, 2015: Dignity & Healthcare at End-of-Life – Abrahamic Bioethics Conversation
  • April 16, 2015: Islamic Perspectives on Religious Freedom – Symposium
  • other lectures, panels, events yet to be determined

Essential Duties and Responsibilities

  • Contacting and following up via phone and email with invited program participants to collect bio data, papers, forms, and other required materials.
  • Communicating with designated organizations and personnel to arrange Continuing Medical Education (CME) units for Oct. 24 Bioethics symposium; maintaining all records according to best practices; completing follow-up tasks for issuance of CMEs.
  • Preparing files, documents, summaries and reports for each program and event.
  • Assisting in social media outreach and website posts for Bayan events.
  • Contacting sponsors, vendors, and other parties connected to events.
  • Overseeing event set-up and registration process for attendees.
  • Preparing nametags, table placards, signs and other event materials.
  • Distributing and collecting event evaluation forms and testimonials.
  • Assisting in preparation of final reports/proceedings, including photographs, testimonials, etc.
  • On occasional weekends, working at Bayan booths at local venues to promote events.

Other Duties and Responsibilities

  • Will perform all reasonable duties as requested by supervisor and other authority personnel

Qualifications Guidelines

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Competencies

  • Familiarity with healthcare professions and educational programs
  • Event planning experience
  • Reliable, punctual and attentive to detail
  • Excellent communication skills, oral and written
  • Proficient with Microsoft Word, Excel and PowerPoint
  • Comfortable using technology (online tools, apps, etc.) with minimal training
  • Ability to effectively use social media tools

Education/Experience

  • Bachelor’s level credential or higher.
  • Minimum of 2 years working in higher education or non-profit context.

Language Ability

Excellent communication and interpersonal skills are preferred. The successful candidate/employee will be required to use written and/or oral communication. The position requires the ability to write standard correspondence. The ability to read and comprehend complex instructions, correspondences, and memos is necessary. It also requires the ability to read, analyze, and interpret general business memos.

Math Ability

The position requires the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. This requires intermediate to advanced math skills, which includes the ability to maintain a high level of accuracy in preparing and entering financial information.

Reasoning Ability

This position requires strong organizational skills and the ability to manage multiple ongoing projects; proficient in multi-tasking.

Computer Skills

Proficient in Word, Excel, PowerPoint, Internet, Gmail, Google Drive and other appropriate software. Operates a variety of office machines, including copier and fax machine. Must be willing and able to perform at a high level with social media software.

Supervisory Responsibilities

The person in this position will direct, manage, and evaluate work performance of event volunteers.

Physical Demands

This position may require long hours sitting and using office equipment and computers. There may also be modest lifting of supplies and materials up to 25 lbs. at times. The use of hands and arms to reach for, grasp and manipulate objects is required.

Special Requirements/Certification

None

Application Deadline

July 20, 2015 (open until position is filled)

Application Process

Please collect the following and submit prior to deadline:

  • Cover letter
  • Résumé/CV
  • Two letters of recommendation

Please submit these materials in PDF format (include your last name in all filenames) via email to: admin@bayanclaremont.org.

Bayan Claremont
1325 N. College Avenue
Claremont, CA 91711
(909) 447-6347

Institution

Bayan Claremont is an Islamic graduate school operating as a division of the Claremont School of Theology in Southern California. Bayan offers a 48-unit accredited MA in Islamic Studies and Leadership, which includes courses in Islamic Studies, interreligious studies, ethics, leadership, non-profit management, civic engagement, counseling, and spiritual care. Arabic language proficiency (MSA) at the intermediate level is required for graduation. New degree programs in Islamic Chaplaincy (MDiv) and Islamic Education (MA) are planned for Fall 2016 enrollment.

Bayan Claremont is an Equal Opportunity/Affirmative Action employer. U.S. citizenship, residency or work visa is required. Teaching experience in North American institutions is strongly preferred.

Student Job Opportunities